by Bret Capranica | May 6, 2011 | Featured Articles, Ordinary Pastor, Pastoral Ministry, Time/Life Management
The previous post looked at the background, reasons, and benefits of having a weekly planning or review in order to focus on priorities in life. In this final post, I want to look at when you should do the review, what I do, and some things to watch out for. When Some of the principles that should govern when you do your weekly review are: “¢ Toward the end of your work week so you can look back on what was effective, how the next week will be affected by the previous week, what needs to be adjusted, and what needs to be followed up. “¢ Close to the beginning of your new work week. More than likely, your brain needs a break from the activity of the week. But before you begin a new one, your mind needs to gain an overall perspective of what”™s ahead. Pick an in-between time ““ where you”™ve had the opportunity to get away from the previous week and when you can mentally set the agenda for the next. For me this is Saturday morning. Friday is my day off and I typically block the day for family activities and rest. I don”™t want to think and plan on that day ““ I want to decompress and enjoy my family. So planning on Friday would simply be exhausting and frustrating. Sunday is filled with ministry opportunities. The morning is focused on preparing to preach and teach, the afternoon generally consists of lunch with church members and preparation for our evening gathering. I also often meet with a group of men to discuss Sunday”™s...
by Bret Capranica | May 3, 2011 | Featured Articles, Ordinary Pastor, Pastoral Ministry, Time/Life Management
One of the most helpful tools in my time management arsenal has been the weekly review or weekly planning. That is, taking a set amount of time with a prescribed list of actions that help me think through what needs to be done according to priority during the next week. Today and Friday, I will describe this process ““ from its background to its purpose, benefits, timing, problems, and details. Background I was first exposed to the idea of a structured time weekly planning after attending a Franklin Covey workshop on time management. As I look back and prior to what I do now, I did try to plan out my week each week. Out of necessity and from too many weeks of being frustrated that I was never accomplishing what was most important, I would generally try to come up with some sort of schedule. However, after going through Covey”™s approach to thinking through my various roles in life and being intentional about how I would act on those important roles in the next week, I began to become much more purposeful in my weekly planning. In the Covey seminar, we were asked to schedule a 20 minute time each week where we would review our personal mission statement, roles in life, and long-term goals. Based on these, I would put on my schedule and task list what I would do in the next week to enhance those roles and move my goals forward. Then came David Allen”™s Getting Things Done. Covey was good for me in thinking long-term. Allen”™s book was a gold mine for me thinking...
by Bret Capranica | Apr 7, 2010 | Featured Articles, Ordinary Pastor, Pastoral Ministry, Time/Life Management
So, this series is all about the negative side of pastoral productivity. Next week, I plan to say more about the more productive side of pastoral productivity – the positive stuff. But, before we move to the positive, let’s be a bit more negative (why do the negative articles always get more press?). Here’s a few thoughts on unproductive approaches in addressing productivity: Goals without Strategy. Goals are great and I have them – I have some for myself, my family, and my ministry. But if you have no practical way to apply them, remind yourself of them, or even hold yourself somewhat accountable to them, goals are useless. Goals without a strategy are a strategic way to become more depressed and obviously unproductive. If you are going to set some goals, you will also need to think through a process by which those goals are continually evaluated, regularly reviewed, and practically applied to how you work week to week. Strategy without Goals. Many people fall into this trap. These are those who are mesmerized by the latest time management tool, whether electronic or paper, or those who are continually looking for a new productivity system. They love to think about how to be productive and are always shifting systems, but their day-to-day functions are never tied to any long-term, higher altitude goals. Strategy without goals is a good way to feel productive, but not necessarily be productive in the long run. Time-Driven Tasks. It really is a myth that you can manage your time. It marches on despite our goals and management plans. I do agree with David...
by Bret Capranica | Nov 29, 2009 | MiniPost
Getting Things Done is David Allen’s excellent book to help you, well, get things done. If you are unfamiliar with it, don’t have time to read the book (a sign in and of itself), get the podcasts and begin to transform how you get things done. getting started with GTD | GTD...
